Job Details

Specialist-Accounts Payable

Exemption Status/Test: Nonexempt

Reports to: CFO

Pay Grade: 6 Clerical/Para 226 Days

Dept./School: Business Services

Primary Purpose

Work under close supervision and follow established procedures to maintain accounting records and process accounts payables according to standard accounting procedures.

Qualifications

Education/Certification:

High school diploma or GED

Special Knowledge/Skills:

Knowledge of basic accounting procedures

Ability to use personal computer and software to develop spreadsheets, databases and word processing

Proficient in keyboarding, 10-key numerical data entry, and file maintenance

Ability to communicate effectively

Ability to multi-task numerous complex administrative activities

Experience:

2 years' accounting-related experience at clerical level

Major Responsibilities and Duties

Accounts Payable

1. Assist with the process of invoices, purchase orders and vendor information. Verify invoices and purchase orders to ensure completeness and accuracy prior to payment.
2. Contact district personnel and vendors to correct or obtain information needed.

3. Review invoices, including computing discounts, and coding expenses.

4. Detect and resolve problems with incorrect orders, invoices, and shipments as needed.

Data Entry

5. Input data into accounting system.

Records and Reports

6. Compile, maintain, and file all reports, records, and other documents as required.
7. Maintain vendor files and set up new accounts and make changes as they occur.
8. Compute and record cash receipt summaries and tax deposits.

Other

9. Receive incoming calls, answer questions, and direct calls to the proper party.
10. Maintain confidentiality.
11. Other duties as assigned.

Supervisory Responsibilities

None.

Mental/Physical Demands

Motion: Repetitive hand motions; prolonged use of computer

Mental Demands: Work with frequent interruptions; maintain emotional control under stress

This document describes the general purpose and responsibilities assigned to this job and is not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.