Job Details

Senior Executive Administrative Assistant (President | HR & Accounting Support)

Role Summary

We're hiring a seasoned Senior Executive Administrative Assistant (10+ years) to partner closely with the President and provide hands-on support across executive administration, HR administration, accounting coordination, and monthly Board meeting support

Efficiency and active listening are essential—this role requires strong judgment, accurate execution, and minimal rework.

Key Responsibilities:

Executive Support (President)

• Own complex calendar management, scheduling, travel, priorities, and follow-through
• Prepare correspondence, presentations, meeting materials, and executive summaries
• Track action items and deadlines; ensure commitments are met

Board Support

• Coordinate monthly Board meeting logistics and materials
• Attend meetings; capture clear, accurate minutes
• Distribute minutes promptly; track Board follow-ups

Accounting Support

• Support workflows: invoices, POs, vendor documentation, expense reports, approvals
• Maintain organized, audit-ready files and documentation

HR Administration

• Coordinate onboarding/offboarding, personnel files, PTO tracking, timekeeping collection
• Assist with payroll preparation inputs and benefits administration support
• Serve as first point of contact for HR admin needs; escalate appropriately

Office Operations

• Ensure smooth office administration; manage vendors/supplies
• Improve processes to eliminate bottlenecks and reduce rework

Required Qualifications

• 10-15+ years as an Executive Administrative Assistant supporting senior leadership
• Strong experience with confidentiality, prioritization, and fast-paced environments
• Demonstrated ability to listen, clarify, and execute accurately
• Advanced Microsoft Office (Outlook, Word, Excel, PowerPoint)
• Clear written communication (minutes, summaries, professional correspondence)

Preferred

• Experience in manufacturing/operations environment
• Familiarity with HRIS/timekeeping systems and accounting/ERP workflows
• Board minutes experience

What Success Looks Like

• President's day runs smoothly, priorities stay protected, and follow-ups close on time
• Minutes are accurate, action items tracked, and admin processes run efficiently

To Apply: Send resume + a brief note on how you improve efficiency and reduce rework.