Job Details

Purpose Primary:

Under moderate supervision provide routine clerical support for the efficient operation of the school office and professional staff. Assist the administration, counselors, and teachers in an effort to improve academic skills of students who are identified as high risk for non-completion of their high school education, and to support initiatives involving HB 4545.

Education/Certification:

High school diploma or General Educational Development (GED) certificate

Texas instructional aide certificate

Special Knowledge/Skills:

Knowledge of general office procedures
Proficient keyboarding and file maintenance skills
Ability to use software to develop spreadsheets and databases, and do word processing
Ability to follow verbal and written instructions
Ability to perform a variety of tasks often changing assignment on short notice with some direction Effective organizational, communication, and interpersonal skills

Experience:

__3__ years clerical experience

Major Responsibilities and Duties:
Records, Reports and Correspondence

1. Provide general clerical support including word processing, data entry, filing, and file maintenance.
2. Assist with the registration of new students, including requesting and sending student records, entering student data, and ensure completeness of records.
3. Process changes and adjustments to student schedules.
4. Maintain complete and accurate student records including test scores and final grades on permanent records.
5. Compile, maintain, and file all reports, records, and other documents as required.

Reception and Phones

6. Receive incoming calls, take reliable messages, and route to appropriate staff.

Support interactions for students who have not passed the district's minimum skills test.

Other

8. Receive, distribute, and ensure security and confidentiality of testing materials and student information.
9. Maintain college information library and help students, parents, and teachers find information about testing, scholarships, and college materials.
10. Maintains confidentiality.
11. Follow district safety protocols and emergency procedures.

AIS 3