Job Details

Front Office Support

• Greet employees and visitors (internal staff traveling in, vendors, auditors, etc.) and direct them as needed.
• Maintain a professional and welcoming front office environment.

Facilities & Supplies Management

• Track office maintenance needs and escalate to leadership as needed.
• Manage relationships with cleaning crews, landscapers, and other facility vendors — ensuring invoices are received, processed, and scheduled.
• Keep office, kitchen, and bathroom supplies stocked at all times.

Office Operations

• Manage conference room schedules and ensure meeting spaces are clean and equipped.
• Assist with office layout changes or moves (desk setups, equipment relocation, etc.).
• Help onboard new employees with office orientation (parking, building access, desk setup, etc.).

Administrative Support

• Assist leadership with light scheduling or event coordination (team lunches, office gatherings).
• Process incoming/outgoing mail or packages.
• Ensure compliance with basic health & safety requirements in the office.

Requirements

• High school diploma or equivalent required
• Proficiency with Google Suite (Docs, Sheets, Slides).
• Comfortable learning and using office management software, scheduling tools, or facility/vendor platforms.
• Basic knowledge of record-keeping and invoice processing.
• Strong organizational and multitasking skills, with attention to detail.
• Excellent verbal and written communication abilities.
• Professional demeanor with strong interpersonal skills to greet visitors and support staff at all levels.
• Ability to coordinate with vendors, contractors, and external partners effectively.
• Reliable and punctual, with the ability to manage priorities independently.
• Comfortable assisting with light physical tasks (moving office supplies, assisting with desk setups).
• Must be able to successfully pass a background check as a condition of employment.

Benefits

Aerones America LLC offers a comprehensive benefits package, including:

• Health Insurance: Medical, Dental, Vision, and Term Life coverage.
• Employer Contribution: Aerones America pays 80% of employee-only Medical coverage.
• Paid Time Off: 20 PTO days annually, plus 5 dedicated sick days.
• Global Exposure: Opportunity to work in an international setting with colleagues across multiple countries.

Equal Opportunity Employment

Aerones America LLC is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.