Job Details

Human Resources Assistant

The City of Allen, with over 100,000 residents, is a dynamic and welcoming community. The City's Mission is "To achieve excellence in managing development of the community and in providing city services so that conditions of living and public confidence are continually enhanced". Our employees serve the citizens of Allen with the PRIDE values. We do "Work that Matters!"

The purpose of this position is to provide professional-level assistance to the Human Resources Department by managing recruitment and onboarding functions, ensuring compliance with applicable laws, and delivering a seamless employee experience. This role combines strategic recruiting initiatives and efficient onboarding processes to meet the City's staffing needs.

Essential Functions:

• Administers the full cycle recruitment process by providing guidance to hiring managers, generating job postings, managing the City's on-line application system and recommending changes, sourcing applications, creating marketing materials for vacancies, researching alternative advertising opportunities, conducting skills testing, and communicating with candidates.
• Provides guidance and training to hiring managers by creating and maintaining access to the on-line application system, training managers on the system usage and requirements; working with hiring managers and interview teams to ensure job requirements and expectations are clearly communicated and candidates are assessed against appropriate criteria; and following up regularly with respective hiring managers and candidates to ensure timeliness of the recruitment process.
• Executes the onboarding process by providing guidance to new hires, aiding in the completion of new hire documents, submitting required reporting such as I-9's, E-Verify and State of Texas New Hire Report, classifying documents for retention, creating employee records, ensuring new employee's access to timekeeping system and tracking certifications and licensures.
• Provides guidance and training to new hires by leading and developing the new employee orientation experience and assisting in the integration of the new employee by educating employees on city policies and procedures.
• Evaluates recruitment programs and processes to ensure effectiveness and conformance to applicable laws and regulations by compiling quarterly recruitment statistics for department directors, completing required EEO and other government required reporting, reviewing testing standards, assessing disparate impact of salary offers, maintaining current knowledge of EEO guidelines, ADA requirements, and other applicable law and regulations.
• Ensures compliance with federal, state, and local laws by staying updated on trends, techniques, and developments in human resources, as well as performing system testing for HRIS integrations.
• Writes and produces reports by utilizing HRIS and applicant tracking software to generate data-driven insights for internal and external stakeholders.
• Executes screening protocols during onboarding by coordinating background checks, drug screenings, driving record verifications, and education screenings.
• Completes special projects by collaborating with Human Resources team members and responding to ad hoc requests from city departments.

Job Requirements:

Education & Experience: Work requires broad knowledge in a general professional or technical field. A typical way to obtain the required qualifications would be: Bachelor's degree plus two (2) years of relevant work experience; OR Associate's degree plus six (6) years of relevant work experience; OR High School diploma or equivalent plus ten (10) years of relevant work experience. Education must be related to a field such as Business Administration or HR Management. Exposure to HR related processes such as employment eligibility verification, policy interpretation, and HR procedures; preferred.

Certification and Other Requirements:

• Valid Class C Driver's License.
• Professional Human Resources certification from SHRM, HRCI, or World at Work preferred.
• Must be able to pass required pre-employment screenings, CJIS and fingerprint check, and have the ability to comply with state and federal requirements for Criminal Justice Information Security standards.

Supplemental Information:

• Knowledge of full-cycle recruitment strategies, sourcing techniques, and employment branding.
• Federal, state, and local employment laws (EEO, ADA, FLSA, FCRA, etc.).
• Human Resources best practices, including onboarding and orientation processes.
• HRIS and applicant tracking systems (ATS), including system functionalities and integrations.
• Principles and practices of public sector human resources administration.
• Document retention requirements and personnel file management.
• Metrics and analytics related to recruitment, selection, and compliance.
• Diversity, equity, and inclusion in hiring and onboarding practices.

Skilled in managing end-to-end recruitment and onboarding processes, guiding and training hiring managers and new employees, creating and analyzing recruitment reports and compliance documentation, communicating effectively with internal and external stakeholders, coordinating background checks, drug testing, and credential verifications, developing engaging orientation programs and onboarding materials, maintaining confidentiality and handling sensitive HR data with integrity, adapting to changes in employment regulations and HR technologies, writing clear and professional correspondence, job postings, and reports.

Physical Demands / Work Environment:

• Work is primarily performed in a standard, climate-controlled office setting.
• Requires prolonged periods of sitting, standing, and walking.
• Frequent use of hands and fingers to operate computers and other office equipment.
• Visual acuity to read printed materials and computer screens.
• Verbal and auditory ability to communicate effectively in person and by phone.
• Occasional bending, kneeling, reaching, pushing, or pulling to access materials or equipment.
• Ability to lift up to 10 lbs. occasionally or negligible weights frequently.
• May require travel between job sites or attendance at off-site meetings or events.

Jump into a full-time role (40 hours/week) with the City of Allen and enjoy a benefits-package designed to support you both at work and in life! You'll get comprehensive medical, dental, and vision coverage, basic and optional life insurance, long-term disability, accrued vacation and sick leave, paid holidays, TMRS retirement with a 2-to-1 city match, a 457 deferred compensation plan, and longevity bonuses. Plus, take part in wellness challenges, book clubs, LinkedIn Learning, foodie groups, education assistance, CPR & Stop the Bleed training, leadership essentials, safety training, City Suite Event Center tickets, city conferences, health fairs, walking clubs, safety golf tournaments, possible hybrid or flexible schedules, and many more employee perks!

Join the City of Allen and be part of #Workthat Matters apply today and make a real impact in your community while growing, learning, and thriving!