Job Details

Description
HIRING RANGE: $2,330.44 - $2,854.89 Biweekly FULL SALARY RANGE: $2,330.44 - $3,379.33 Biweekly
THIS POSTING MAY CLOSE AT ANY TIME ONCE A SUFFICIENT NUMBER OF APPLICATIONS HAVE BEEN RECEIVED
The City:
With over 100,000 residents, the City of Allen is a dynamic and welcoming community. The City of Allen's strong economy, diverse population, great educational institutions and quality of life makes it the ideal place to work, live, and play. The City of Allen has something to offer for everyone.

The City's Mission, is "To achieve excellence in managing development of the community and in providing city services so that conditions of living and public confidence are continually enhanced".

Our employees serve the citizens of Allen with the PRIDE values. We do "Work that MATTERS!":

• People First - Giving priority to others
• Respect - Treating others with courtesy and dignity
• Integrity - Serving with honesty, trust and hard work
• Deliver - Following through on commitments while exceeding expectations
• Excel - Creating an innovative and improving work environment

The purpose of this position is to provide professional-level assistance to the Human Resources Department by managing recruitment and onboarding functions, ensuring compliance with applicable laws, and delivering a seamless employee experience. This role combines strategic recruiting initiatives and efficient onboarding processes to meet the City's staffing needs.
Essential Functions
The following duties ARE NOT intended to serve as a comprehensive list of all duties performed by all employees in this classification, only a representative summary of the primary duties and responsibilities. Incumbent(s) may not be required to perform all duties listed and may be required to perform additional, position-specific duties.

• Administers the full cycle recruitment process by providing guidance to hiring managers, generating job postings, managing the City's on-line application system and recommending changes, sourcing applications, creating marketing materials for vacancies, researching alternative advertising opportunities, conducting skills testing, and communicating with candidates.
• Provides guidance and training to hiring managers by creating and maintaining access to the on-line application system, training managers on the system usage and requirements; working with hiring managers and interview teams to ensure job requirements and expectations are clearly communicated and candidates are assessed against appropriate criteria; and following up regularly with respective hiring managers and candidates to ensure timeliness of the recruitment process.
• Executes the onboarding process by providing guidance to new hires, aiding in the completion of new hire documents, submitting required reporting such as I-9's, E-Verify and State of Texas New Hire Report, classifying documents for retention, creating employee records, ensuring new employee's access to time keeping system and tracking certifications and licensures.
• Provides guidance and training to new hires by leading and developing the new employee orientation experience and assisting in the integration of the new employee by educating employees on city policies and procedures.
• Evaluates recruitment programs and processes to ensure effectiveness and conformance to applicable laws and regulations by compiling quarterly recruitment statistics for department directors, completing required EEO and other government required reporting, reviewing testing standards, assessing disparate impact of salary offers, maintaining current knowledge of EEO guidelines, ADA requirements, and other applicable law and regulations.
• Ensures compliance with federal, state, and local laws by staying updated on trends, techniques, and developments in human resources, as well as performing system testing for HRIS integrations.
• Writes and produces reports by utilizing HRIS and applicant tracking software to generate data-driven insights for internal and external stakeholders.
• Executes screening protocols during onboarding by coordinating background checks, drug screenings, driving record verifications, and education screenings.
• Completes special projects by collaborating with Human Resources team members and responding to ad hoc requests from city departments.

Job Requirements

Education & Experience
Work requires broad knowledge in a general professional or technical field. A typical way to obtain the required qualifications would be:

• Bachelor's degree plus two (2) years of relevant work experience; OR
• Associate's degree plus six (6) years of relevant work experience; OR
• High School diploma or equivalent plus ten (10) years of relevant work experience

Education must be related to a field such as Business Administration or HR Management. Exposure to HR related processes such as employment eligibility verification, policy interpretation, and HR procedures; preferred. Other combinations of education and experience may be considered.

Certification and Other Requirements

• Valid Class C Driver's License.
• Professional Human Resources certification from SHRM, HRCI, or World at Work preferred.

Special Requirements

• Must be able to pass required pre-employment screenings, CJIS and fingerprint check, and have the ability to comply with state and federal requirements for Criminal Justice Information Security standards.

Supplemental Information

Knowledge of:

• Full-cycle recruitment strategies, sourcing techniques, and employment branding.
• Federal, state, and local employment laws (EEO, ADA, FLSA, FCRA, etc.).
• Human Resources best practices, including onboarding and orientation processes.
• HRIS and applicant tracking systems (ATS), including system functionalities and integrations.
• Principles and practices of public sector human resources administration.
• Document retention requirements and personnel file management.
• Metrics and analytics related to recruitment, selection, and compliance.
• Diversity, equity, and inclusion in hiring and onboarding practices.

Skilled in:

• Managing end-to-end recruitment and onboarding processes.
• Guiding and training hiring managers and new employees.
• Creating and analyzing recruitment reports and compliance documentation.
• Communicating effectively with internal and external stakeholders.
• Coordinating background checks, drug testing, and credential verifications.
• Developing engaging orientation programs and onboarding materials.
• Maintaining confidentiality and handling sensitive HR data with integrity.
• Adapting to changes in employment regulations and HR technologies.
• Writing clear and professional correspondence, job postings, and reports.

Physical Demands / Work Environment:

This list is intended to describe the general nature and level of work being performed; it does not address the potential for accommodation.

• Work is primarily performed in a standard, climate-controlled office setting.
• Requires prolonged periods of sitting, standing, and walking.
• Frequent use of hands and fingers to operate computers and other office equipment.
• Visual acuity to read printed materials and computer screens.
• Verbal and auditory ability to communicate effectively in person and by phone.
• Occasional bending, kneeling, reaching, pushing, or pulling to access materials or equipment.
• Ability to lift up to 10 lbs. occasionally or negligible weights frequently.
• May require travel between job sites or attendance at off-site meetings or events.

The job description does not constitute an employment agreement between the employer and employee and is subject to change by the employer as needed.