Job Details

Ruiz Foods has been family owned since 1964, is one of the largest Hispanic-owned companies in the country and is the proud maker of two #1 brands: El Monterey frozen Mexican food and Tornados roller grill taquitos in grocery stores and convenience stores across the US and Canada.

Are you looking for career development opportunities in an exciting company that cares about its team members and consumers alike? Come join our team and help us continue our industry-leading track record of growth, quality, and delicious food!

The Administrative Assistant for the Commercial Business Units will provide administrative support to the Senior Leadership of our Commercial Business Units, including managing calendars, setting meetings and managing expenses.

The AA must enjoy working within a fast-paced environment. The ideal individual will have the ability to exercise good judgment in a diversity of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities.

COMPENSATION: $35-$40/Hour DOE

RESPONSIBILITIES:

• Sustain a daily calendar of meetings and events.
• Prepare Word, Excel, PowerPoint presentations, agendas, reports, special projects and other documents in support of objectives for the organization.
• Arrange travel and accommodations for the Senior Commercial Team. Prepare expense reports; facilitate payment of vendor invoices.
• Plan meetings and events.
• Have excellent communication and time management skills; proven ability to meet deadlines.
• Ability to function well in a high-paced environment; performs additional duties as assigned by leadership.
• Assist in preparing and managing presentations and decks.
• Welcome guests by greeting them, in person or on the phone; answering or directing inquiries.
• Use discretion, confidentiality, and good judgment.
• Represent the company in a positive light through great follow-through skills and sound judgment.
• Organize complex calendars and schedules, resolving any scheduling issues.
• Prioritizes conflicting needs; handle matters expeditiously, proactively; determines appropriate course of action, referral or response for incoming issues.

QUALIFICATIONS:

• Associates Degree (or better) required
• 2+ years of related experience required in working in an administrative assistant role supporting senior level executives.
• Advanced proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint)
• Ability to communicate effectively and professionally; demonstrating leadership to maintain credibility, trust and support with all stakeholders.
• Regular working hours are M-F 8:00AM - 5:00PM Monday-Thursday in office; remote on Fridays.

PREFERRED ATTRIBUTES:

• Business sense - has a strong business sense and can decipher priorities and make sound judgment calls when needed.
• Commitment to excellence - perform duties at the highest level possible on a consistent basis.
• Excellent communicator - able to interact with people of all levels in a confident, professional manner.
• Demonstrate ability and temperament to work with sensitive information.
• Professional presence and demeanor
• Service focus - dedicated to meeting the expectations of senior executives by maintaining effective relationships with interested parties.
• Ability to think outside of the box with a sense of urgency.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)