Job Details

Job Description

The Collin County Clerk is seeking highly qualified candidates to fill the positon of Administrative Secretary. The primary duties of this position include:

* Attending, recording and annotating meeting proceedings during Commissioners Court regular meetings, budget workshops, and legislative workshops with a high level of accuracy and strong attention to detail

* Monitoring and responding to communications received in the email inboxes for the County Clerk, Genealogy Corner and Vital Statistics

* Providing administrative support to the County Clerk and Chief Deputy by writing correspondence, creating presentations, and managing travel arrangements

* Posting meeting notices and posted citations, personal financial statements and conflict of interest statements

* Collecting office statistics

* Maintaining employee information

* Assisting with updating procedure manual

* Monitoring and managing posts on the County Clerk's social media account(s)

* Performing other administrative duties as required

This position also administers the Court Registry accounts by processing court orders as received, creating a case file for the account, investing funds, managing invested accounts, processing payouts, balancing accounts, maintaining daily cash journal, creating and maintaining end of month reports, and reconciliation of monthly bank statements and Odyssey Financial Manager. Responsibilities also include verifying receipt of TABC payments, processing Personal Financial Statements, and maintaining procedures for court registry.

Requirements

This position is required to establish and maintain effective, positive relationships with other county departments, County Judge, Commissioners Court, Elected Officials, Department Heads, and financial institutions. Must demonstrate ability to perform duties with high accuracy and strong attention to detail.

At least six months of advanced study or training past the high school equivalency, plus at least two years of related clerical experience, and the ability to pass a typing test at the rate of at least 50 words a minute is required. Work requires strong knowledge of the Microsoft 2016 suite of products including Excel, PowerPoint, Word and Outlook. This position requires advanced written communication skills. Must have the ability to read and understand legal documents, local and state codes and the legislation that governs County Clerk duties. Candidates must possess and maintain a valid Texas Driver's License with an acceptable driving record.

Advanced skills in Excel, Power Point and Photoshop, and social media management highly preferred.

Testing Requirements

This position requires that you pass a typing test at the minimum rate specified above.

* If you have taken a typing test with us within the last 6 months that meets or exceeds the requirements above, you do not need to take it again.

* If you have never taken our typing test, have not met the requirements above, or it has been more than 6 months since your last test, you will need to take the test in order for your application to be complete.

Typing tests are administered in the Human Resources Testing room from 8:30am - 4:30pm, Monday through Friday. You do not need an appointment to test, but you will need to bring a government issued photo ID.